Cross-check to ensure whether the employee’s jurisdiction has requirements related to such benefits. This may include health, dental, vision and retirement contributions. Ensure that each employee is aware of their entitled benefits and fills out the necessary documents. Set up benefits and pension plan enrollment. Employees will also need to complete a direct deposit authorization form to send their payments directly to their bank accounts. You will want to know a few things to ensure your new employee is paid correctly, including the payroll frequency and whether 13th-month pay is legally required. Once you’ve collected the necessary tax forms from the employee, send them to your payroll contact so they can include the employee in your company’s payroll system. For example, this may be the state labor department, social security administration and internal revenue department. When all necessary documents are received, you can then register the employee with the relevant government agency. Proof of identity & residency (such as an ID or passport).Such documents prepare the company to pay the correct taxes and are essential to perform right-to-work checks, which verify that an employee can work based on their immigration status. Then begin to collect a variety of documents based on the jurisdiction the employee is working. If you know the necessary laws and regulations and have conducted due diligence via a background check, you can extend an offer. These requirements are deemed acceptable in specific job sectors, while in others, it might require the employee’s consent.Ĭollect onboarding documents. Will you perform other checks, like drug screenings and medical exams? For example, medical checks are sometimes required when employees work in hazardous conditions. However, there are often restrictions around using this information in hiring decisions, so make sure that any background check you run is compliant in the jurisdiction where you’re hiring. This may be necessary for credit and criminal background checks in certain countries. Vacation leave, including carryover rulesĬonduct background checks.As you’re putting together the job offer, ensure that you comply with: You must understand the country’s local labor laws to maintain compliance. The first step of compliant onboarding should begin before scheduling any interviews or extending a job offer. Still, this checklist of onboarding items provides general guidance on everyday tasks and onboarding documents. The specifics vary depending on the country of employment. This new hire onboarding checklist will help ensure that an employee’s transition onto the team is smooth, efficient and successful.

It is also a chance to display the company’s culture and values.

An effective onboarding strategy provides the tools, information and resources necessary for a new hire to succeed at the start of their job.

But, now more than ever, onboarding is a crucial part of the employee experience, especially when a company’s workforce may be across the globe. As more employers adopt a flexible and fully remote office environment, many companies struggle with onboarding new employees.

New hire checklist